The Division of Documents, Certificates, and University Orders held an extensive workshop with the Department of Optical Technologies, as part of ongoing coordination efforts to ensure accuracy and efficiency in fulfilling graduation requirements. The workshop addressed the mechanism for issuing graduation orders for the first batch of first-round graduates, emphasizing the importance of following up on students’ summer training. It was stressed that students are not considered graduates unless they complete and provide proof of their summer training. Additionally, the process of verifying graduates’ names and matching them with the records in the Registration and Student Affairs databases was discussed, in preparation for submission to the Ministry. A specific timeline was agreed upon for completing all graduation procedures, in accordance with the official academic calendar. This initiative aims to ensure data accuracy and expedite the administrative process related to student graduation, safeguarding student rights while saving time and effort for all parties involved.

The mail staff in the Department of Documents, Certificates, and University Orders play a vital role in the daily workflow with remarkable efficiency and professionalism. They are the dynamic and active link between the department and the rest of the university’s administrative units and colleges. Known for their energy, accuracy, and speed, the mail staff are responsible for delivering official documents, confirmations, authenticity verifications, and university orders from the department to all other sections across the university on a daily and continuous basis. Their constant presence in university departments reflects their strong commitment to timely completion of tasks and smooth administrative flow, which benefits both staff and students. Their role is essential, as they act as the watchful eyes ensuring that all correspondence reaches its destination accurately, securely, and promptly—a key factor in enhancing the university’s overall administrative efficiency. Moreover, their interactions with other departments are marked by professionalism, courtesy, and respect, reflecting the spirit of cooperation and mutual appreciation across the university. Their job goes far beyond delivery—they are an integral part of the administrative cycle and deserve recognition for their dedication and constant efforts to complete tasks with maximum speed and precision.

The Verification Unit is one of the core units within the Department of Documents and Graduates, responsible for the critical task of verifying the authenticity of issued academic documents and ensuring their alignment with official and certified records. The unit is dedicated to communicating with official bodies, universities, and both governmental and private institutions to confirm the authenticity of certificates and documents submitted by graduates. This contributes directly to preserving the integrity of the educational institution and preventing any attempts at forgery or falsification. Documents issued through the Verification Unit within the Department of Documents, Certificates, and University Orders are known for their official credibility and high level of accuracy. They are considered a trusted reference for entities seeking to verify academic qualifications. The unit's vital role has become especially evident in recent times through its swift and efficient completion of a large number of verification transactions. This success is attributed to the tireless efforts of the unit’s staff, under the leadership of Ms. Shaimaa Hamed, who has worked to enhance operational mechanisms and adopt precise and modern verification methods, thus reinforcing the trust of requesting parties in the documents issued. The Verification Unit stands as a fundamental pillar in ensuring the integrity of the educational process and serves as a model of professional and committed institutional performance.