The Division of Documents, Certificates, and University Orders held an extensive workshop with the Department of Optical Technologies, as part of ongoing coordination efforts to ensure accuracy and efficiency in fulfilling graduation requirements. The workshop addressed the mechanism for issuing graduation orders for the first batch of first-round graduates, emphasizing the importance of following up on students’ summer training. It was stressed that students are not considered graduates unless they complete and provide proof of their summer training. Additionally, the process of verifying graduates’ names and matching them with the records in the Registration and Student Affairs databases was discussed, in preparation for submission to the Ministry. A specific timeline was agreed upon for completing all graduation procedures, in accordance with the official academic calendar. This initiative aims to ensure data accuracy and expedite the administrative process related to student graduation, safeguarding student rights while saving time and effort for all parties involved.

The mail staff in the Department of Documents, Certificates, and University Orders play a vital role in the daily workflow with remarkable efficiency and professionalism. They are the dynamic and active link between the department and the rest of the university’s administrative units and colleges. Known for their energy, accuracy, and speed, the mail staff are responsible for delivering official documents, confirmations, authenticity verifications, and university orders from the department to all other sections across the university on a daily and continuous basis. Their constant presence in university departments reflects their strong commitment to timely completion of tasks and smooth administrative flow, which benefits both staff and students. Their role is essential, as they act as the watchful eyes ensuring that all correspondence reaches its destination accurately, securely, and promptly—a key factor in enhancing the university’s overall administrative efficiency. Moreover, their interactions with other departments are marked by professionalism, courtesy, and respect, reflecting the spirit of cooperation and mutual appreciation across the university. Their job goes far beyond delivery—they are an integral part of the administrative cycle and deserve recognition for their dedication and constant efforts to complete tasks with maximum speed and precision.

The Verification Unit is one of the core units within the Department of Documents and Graduates, responsible for the critical task of verifying the authenticity of issued academic documents and ensuring their alignment with official and certified records. The unit is dedicated to communicating with official bodies, universities, and both governmental and private institutions to confirm the authenticity of certificates and documents submitted by graduates. This contributes directly to preserving the integrity of the educational institution and preventing any attempts at forgery or falsification. Documents issued through the Verification Unit within the Department of Documents, Certificates, and University Orders are known for their official credibility and high level of accuracy. They are considered a trusted reference for entities seeking to verify academic qualifications. The unit's vital role has become especially evident in recent times through its swift and efficient completion of a large number of verification transactions. This success is attributed to the tireless efforts of the unit’s staff, under the leadership of Ms. Shaimaa Hamed, who has worked to enhance operational mechanisms and adopt precise and modern verification methods, thus reinforcing the trust of requesting parties in the documents issued. The Verification Unit stands as a fundamental pillar in ensuring the integrity of the educational process and serves as a model of professional and committed institutional performance.

Auditing in the Documents Division is a fundamental pillar for ensuring the accuracy of administrative procedures and the integrity of official records. The division plays a central role in reviewing and verifying all documents received, with meticulous manual checks of every number and letter to ensure they match official records and are free from errors or forgery. Ms. Amal Hameed, as the head and lead auditor of the division, supervises the entire auditing process. She brings a high level of precision and dedication to manual verification, driven by her deep understanding of the critical importance of accurate documentation in building a reliable and trustworthy database. The division’s staff consists of highly skilled professionals, whose work heavily relies on manual auditing techniques due to the sensitive nature of the documents they handle. This meticulous process plays a key role in safeguarding information and ensuring the validity of legal and administrative procedures.

The University of the Future celebrated World Intellectual Property Day under the patronage of His Excellency, Minister of Higher Education Dr. Naeem Al-Aboudi, and under the supervision of the University President, Professor Dr. Hassan Shaker Majdi. During the event, the "Intellectual Property Policy Document at the University of the Future" was launched as a pioneering step among Iraqi universities, aiming to protect the rights of researchers, students, and faculty, as well as to foster a creative and innovative environment. The event was attended by representatives from various ministries, government institutions, and private organizations, in addition to a group of inventors and innovators. A documentary film showcasing the university's achievements was presented, along with awareness sessions on intellectual property by the Ministry of Agriculture, the Ministry of Industry, and the Inventors' Association. Participants were honored, and certificates of appreciation were distributed. A special exhibition was also opened, showcasing patent models and innovative projects. The staff benefited from the event by learning about the latest policies and practices in intellectual property protection and ways to enhance the innovation environment within the university.

Professor Hassan Shaker Majdi, President of Al-Mustaqbal University, honored a number of employees from the Documents, Certificates, and University Orders Division in recognition of their outstanding efforts in supporting and contributing to the success of the Third International Future Week for Sustainability, which concluded with great success. In his speech during the ceremony, the University President praised the exceptional contributions made by faculty members, students, and staff, highlighting the spirit of collaboration and professionalism that played a major role in the smooth organization of the event and in presenting the university in the best possible light. The event concluded with final recommendations that emphasized the importance of organizing such activities on a regular basis, and the need to enhance internal cooperation among university staff to elevate institutional performance and reinforce the principles of sustainability in the academic environment.