University Policies
Policy for Workforce Needs Management
Introduction
Al-Mustaqbal University recognizes that the efficiency of educational and administrative processes depends substantially on the availability of qualified human resources that address the university current and future requirements. Guided by its vision to achieve academic excellence and research leadership, the university adopts this policy to ensure proper planning of workforce needs encompassing academic, administrative, and technical positions, thereby supporting strategic plans and institutional objectives. This policy aims to establish a methodological framework for determining workforce needs, selecting qualified candidates, and ensuring optimal distribution of human resources according to operational requirements.
Policy Clauses
1
Scope of Application
This policy applies to all colleges, academic departments, administrative units, and research centers at Al-Mustaqbal University and encompasses all categories of academic, administrative, technical, and technical positions.
2
Principles for Determining Workforce Needs
Strategic planning: Linking workforce needs to the university strategic plan.
Transparency: Clear announcement of required positions and hiring criteria.
Competence: Candidate selection based on actual qualifications and experience.
Justice and equal opportunity: Ensuring non-discrimination throughout hiring processes.
Flexibility: University responsiveness to changes in student numbers, academic programs, or operational needs.
3
Determining Academic Staffing Needs
• Analysis of student numbers and their ratio to faculty members according to national and international standards.
• Adoption of academic program enrollment capacity as the basis for determining required faculty numbers.
• Consideration of the need for new specialty development or enhancement of existing programs.
• Replacement of vacant faculty positions resulting from retirement, transfer, or extended leave.
4
Determining Administrative and Technical Staffing Needs
• Review of the university organizational structure and identification of positions required in each unit.
• Assurance of minimum staffing levels to ensure efficient administrative operations.
• Analysis of actual workload in each department to determine needs for new or consolidated positions.
• Consideration of specialized technical positions such as information technology, laboratories, facilities, and campus security.
5
Methodology for Collecting and Analyzing Needs
Each college or unit submits an annual report detailing its workforce requirements.
The Human Resources Committee reviews these needs and conducts cost and impact analysis.
A unified report is submitted to university leadership for approval of required positions within the annual budget.
6
Criteria for Position Creation
Existence of clear academic or administrative justifications supporting the need for the position.
Alignment of the position with the university strategic plan.
Availability of adequate funding to support the appointment.
Assurance that there is no overlap or duplication with existing position responsibilities.
7
Position Announcement and Hiring
Positions are announced through official university channels.
Adherence to approved hiring criteria and regulatory requirements.
Conduct of interviews and assessments to ensure selection of qualified candidates.
Maintenance of detailed records of selection and hiring processes.
8
Monitoring and Evaluation
Periodic review of filled positions to ensure alignment with actual needs.
Evaluation of new employee performance following the probationary period to ensure suitability for assigned duties.
Modification of workforce needs based on academic and administrative developments.
9
Policy Implementation and Review
This policy is effective from its approval date by the University Council.
The policy is reviewed biennially to ensure alignment with institutional changes and labor market requirements.
Conclusion
This policy reflects Al-Mustaqbal University commitment to sound workforce planning to ensure recruitment of human talent that supports its educational and research mission. It provides a comprehensive framework for determining workforce needs and ensuring their availability in ways that enhance institutional performance quality and establish the university position as a leading academic institution capable of keeping pace with modern developments in higher education.